Administrative Coordinator

Plymouth, MA 02648

Posted: 02/13/2020 Industry: Office & Administrative Pay Rate: 18.00-20.00 Specialty: Admin & Office Branch: Marstons Mills, MA

Job Description

The Administrative Coordinator serves as a point of contact and link between employees, internal departments, and external parties, including vendors, contractors, clients and customers. They handle clerical and administrative duties, analyze and improve office processes and policies, and ensure that the office operates smoothly.

Looking for a organized, analytical Administrative Coordinator with exceptional communication and problem solving skills to handle office duties and analyze and optimize office operations.

The Administrative Coordinator will answer and route calls, guide visitors to the appropriate parties, field interdepartmental communications, and perform office tasks, including answering emails, delivering or responding to mailings, and maintaining employee and customer records. You will also analyze office processes and policies, develop creative solutions to problems, answer questions, and take part in financial planning and decision making.

To succeed as an Administrative Coordinator, you should be committed to providing attentive support for internal and external parties and ensuring consistent, efficient operations. You should be courteous, analytical, proactive, and organized.

General  Responsibilities

Complete tasks and ensure  that they are completed in accordance with existing policies and procedures.

Greet and direct visitors to appropriate parties as necessary.

Handle basic office duties, such as answering and routing phones, responding to emails, maintaining employee, financial, and client records, and data entry and reporting.

Answer questions and find  information for employees, vendors, clients & customers.

Support employees by facilitating interdepartmental communications and interactions between internal and external parties to achieve best business outcome.

Ensure that the office is well-maintained, organized, and secure.

Assist with special projects, such as process improvements and budget development.

Provide production support for technical reports and plans.

Responsible for office supply purchases, inventory, and disbursement

Review and verify invoices and check requests

Sort, code and match invoices

Set invoices up for payment

Enter and upload invoices into system

Track expenses and process expense reports

Prepare and process electronic transfers and payments

Prepare and perform check runs

Post transactions to journals, ledgers and other records as directed


Job Requirements

Knowledge of Quick books, MS Word, Excel 

Additional Information

At HW Staffing Solutions we recognize the value of our employee associates as equally as our clients. We are passionate about people and improving the lives of every associate, we do this by connecting you with great companies and great opportunities. We celebrate our awesome diversity, believe that everyone has a unique talent, and appreciate the passion and perspectives that each of us bring to the table. Discover a new way to work together with a company that is focused on offering the best opportunities, benefits and career advancement in Accounting & Finance, Office & Administrative, Light Industrial, Professional & Technical, Call Center, Food Processing and Hospitality. HW Staffing Solutions is an Equal Employment Opportunity company.

Meet Your Recruiter

Colleen Cronin
Branch Manager

A motivated dynamic professional with more than 25 years of comprehensive experience in Staffing Services including Recruiting and Business development. Recognized throughout career for excellence in communication and strategic planning as well as analysis of customer needs and an aptitude for identifying opportunities. Driven by an entrepreneurial spirit with a demonstrated ability to achieve results both independently and as part of high-functioning team. Core values are hard work and integrity.
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