Front Office Coordinator/Administrative Assistant

Portland, ME 04102

Post Date: 04/06/2018 Industry: Staffing/Employment Agency Pay Rate: 12.00

Amazing Temp/Hire for the right individual.

Basic Job Duties:

  • Answer, screen, direct all incoming phone calls
  • Meet all applicants and hand out paperwork
  • Greet vendors, sales people, walk-in applicants and screen accordingly
  • Enter all candidate information into Staff Suite accurately
  • Reference Check all applicants
  • Copy, stamp and mail pay checks
  • Photo copy and collate application packets monitoring to keep supplied
  • Process and file all new-hire paperwork appropriately including background forms (if applicable), drug test letters, TWRK forms, I9 completion and e-verify  (once per week at minimum)
  • Update job postings as directed
  • Contact employees to check on availability (5/day and can be done via email)
  • Confirm all appointments via phone and/or email
  • Respond to employment verification requests, social service requests and unemployment forms as applicable
  • Prepare pay check inserts when needed
  • Open and distribute mail
  • At year end, box old employee files/back-ups and let manager know so they can be sent to corporate
  • Track and activate direct deposit forms
  • Other duties as assigned by Branch Manager 

Essential Functions:

  • Ability to handle multi-line phone (answered within 3 rings, no line kept holding for more than 20 seconds) professionally, taking messages and documenting in system as appropriate.
  • Accurate data entry skills and intermediate MS Word, Excel and Outlook Skills
  • This is an in-office, service-based position therefore attendance Monday-Friday from 8 a.m.-5 p.m is required
  • Ability to lift 20 lbs occasionally



Other Attributes:

  • Professional appearance and demeanor
  • The ability to pay close attention to detail
  • Strong organizational skills
  • The ability to speak, read, understand and write English properly
  • Positive team player – with great interpersonal skills
  • Motivation and ability to switch gears quickly
  • The ability to interact professionally in a welcoming, inclusive and increasingly diverse environment
  • The ability to work with sensitive/confidential information

HW Staffing Solutions provides job seekers nationwide great direct hire, temporary and temporary to hire job opportunities with great employers. Find jobs in accounting & finance, office & administrative, light industrial, professional/technical, call center and food processing. Get personal attention, unrivaled benefits and a chance to grow your career.

Cheryle Nielsen-Pesce
Branch Manager

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