Accounts payable and Receivable
West Bridgewater, MA 02379
Responsible for assisting the day-to-day processing of Accounts Payable as directed by A/P Manager.
Research status and provide customer service to vendors as needed.
Open and sort all incoming accounts payable mail.
Match up purchase order, delivery slips with invoices. Follow up on missing documents as needed.
If necessary, contact project managers and/ or foremen to track down missing delivery slips /obtain proof of materials delivered or services rendered.
Verify check coding on delivery slips as needed.
Ensure for correct pricing, extensions, and terms and conditions for all vendors: material suppliers, sub-contractors and overhead vendors.
Utilize all available discounts, pay all invoices with American Express when possible.
Distribute invoices out to Project Managers for approval.
Received approved invoices (and purchase orders/sub contracts) back from Project Managers and enter into Construction/landscape software.
Add new vendors to Construction/landscape software as necessary.
Notify contract administrator if subcontractor’s certificates of insurance and other essential risk management paper work is incomplete for input into Construction/landscape software. Perform general administrative duties as requested.
Process credit card payments to vendors where applicable.
Maintain tax exempt documentation as appropriate
Maintain account payable aging.
Maintain Construction/landscape software vendors/sub-contractor files as appropriate.
Coordinate with other departments as necessary.
Attend all Finance Department Meetings.
Attend all Company Staff Meetings.
College degree preferred.
2 to 4 years’ experience in an office environment; construction accounts payable experience preferred.
Excellent organizational skills required. Knowledge of Construction/landscape software and Microsoft Office helpful.
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