Overview

We are seeking a highly organized and detail-oriented Office Admin Assistant to provide essential administrative support to our team. This role involves a wide range of responsibilities, from managing schedules and handling correspondence to maintaining office supplies and assisting with various projects.

Responsibilities

• Administrative Support:
  • Manage and maintain calendars and schedules for team members.
  • Handle incoming and outgoing mail, including sorting, distributing, and preparing outgoing mail.
  • Answer and direct phone calls, providing information and taking messages as needed.
  • Greet and assist visitors to the office.
• Office Management:
  • Order and maintain office supplies and equipment.
  • Manage office maintenance and repairs as needed.
  • Coordinate office events and meetings, including scheduling and preparing meeting materials.
  • Maintain a clean and organized office environment.
• Project Assistance:
  • Assist with various projects, including data entry, report generation, and document preparation.
  • Provide support to team members on specific tasks as needed.
• Communication:
  • Draft and proofread correspondence, including emails, letters, and memos.
  • Communicate effectively with team members and external contacts.

Qualifications

• High school diploma or equivalent.
• Proven experience as an administrative assistant or similar role.
• Strong organizational and time management skills.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Excellent communication and interpersonal skills.
• Ability to multitask and prioritize tasks effectively.
• Detail-oriented and accurate.
• Ability to maintain confidentiality.

Benefits

• Competitive salary.
• Comprehensive benefits package (health insurance, dental insurance, retirement plans).
• Opportunities for professional development and growth.
• Positive and supportive work environment.