Administrative Assistant

Schenectady, NY 12305

Employment Type: Contract Job Number: 54181775 Pay Rate: $20-25 / hour Specialty: Branch: Pay Type:

Job Description

Role Overview
We are looking for a highly organized and detail-oriented Business Administrator to join our small but growing team. In this role, you will be the "glue" that keeps our daily operations running smoothly. You will handle everything from scheduling and email management to basic bookkeeping and project coordination.
The ideal candidate is a self-starter who thrives in a fast-paced environment and isn't afraid to dive into new tasks as they arise.
Key Responsibilities
  • Executive Support: Manage calendars, schedule meetings, and handle travel arrangements for the leadership team.
  • Communication: Monitor the general inbox, draft professional correspondence, and serve as a point of contact for clients or vendors.
  • Operational Support: Maintain and update internal databases, filing systems, and project management tools (e.g., Asana, Trello, or Notion).
  • Financial Admin: Assist with basic bookkeeping tasks, including processing invoices, tracking expenses, and following up on late payments.
  • Document Management: Format reports, create slide decks, and ensure all company documentation is organized and up to date.
  • Process Improvement: Identify ways to streamline our current workflows to help the team work more efficiently.
Requirements & Qualifications
  • Experience: 2+ years of experience in an administrative, operations, or office management role (ideally within a small business or startup).
  • Tech Savvy: Proficiency with Google Workspace (Docs, Sheets, Gmail) and/or Microsoft Office 365. Experience with [mention your specific software, e.g., QuickBooks, Slack, or Canva] is a plus.
  • Communication: Excellent written and verbal communication skills.
  • Problem Solving: A "figure-it-out" attitude and the ability to work independently with minimal supervision.
  • Detail-Oriented: A high level of accuracy in data entry and document preparation.

Additional Information

At HW Staffing Solutions we recognize the value of our employee associates as equally as our clients. We are passionate about people and improving the lives of every associate, we do this by connecting you with great companies and great opportunities. We celebrate our awesome diversity, believe that everyone has a unique talent, and appreciate the passion and perspectives that each of us bring to the table. Discover a new way to work together with a company that is focused on offering the best opportunities, benefits and career advancement in Accounting & Finance, Office & Administrative, Light Industrial, Professional & Technical, Call Center, Food Processing and Hospitality. HW Staffing Solutions is an Equal Employment Opportunity company.

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About Schenectady, NY

Ready to spark your career in the vibrant region around Schenectady, New York? Nestled in the heart of the picturesque Capital District, this area offers a perfect blend of rich history, breathtaking landscapes, and thriving job opportunities. From exploring the stunning Mohawk River to savoring local delicacies like the famous Chicken Rigatoni at Johnny's Restaurant, there's something for everyone here. Dive into the dynamic arts scene at the Proctors Theatre or catch a game of the Union College Dutchmen. With a perfect mix of urban amenities and outdoor adventures at places like Central Park and the Empire State Aerosciences Museum, Schenectady is an irresistible choice for your next career move. Browse our job listings now and discover the endless possibilities awaiting you in this charming region!