Administrative Assistant

Windsor, CT 06095

Industry: Light Industrial Pay Rate: $20-$22 Specialty: Branch: West Springfield, MA Pay Type:

Job Description

Purpose: The Administrative Assistant is responsible for performing clerical tasks within an office setting to support daily operations primary within HR; as well as other areas of organization as needed. The role supports all administrative duties the department requires such as filing, project-based work and providing a positive employee experience.
Essential Duties and Responsibilities:
• Create and post digital signage content utilizing the platforms: Canva and Arreya. Content may include: Birthday list, Holiday schedule, Payroll schedule, etc.
• Mail monthly birthday cards to staff
• Update and distribute various internal items such as photo directory, newsletter, and anniversary milestones to various members of the organization via Outlook/in-person as needed. Annual update of years of service posters.
• Support the coordination of events, luncheons, and HR giveaways.

Tasks may include:
o Create invites via Canva
o Communicate with vendors
o Help setup/prep and deliver a quality employee experience via company event/luncheon/giveaway

Administrative duties which include:
• Ensure HR team has all new hire/onboarding packets which include: welcome kit, benefits, payroll schedule, etc.
• Provide support to the Director of HR with ad-hoc duties, projects, and activities for the department/organization.
• Book travel for various members of the organization as needed for internal staff or recruitment processes.
• Answer, screen and forward incoming phone calls and voicemails.
• Greet visitors at the front desk by welcoming them into the office and directing them to whom they are visiting.
• Ensure office security by following safety procedures and controlling access via the reception desk (monitor logbook, issue visitor badges). Conduct routine audits of visitor badges to ensure they are returned and working properly.
• Maintain inventory of breakroom and pantry. Communicate office supply needs to Supply Chain depart.t via Smartsheet form.
• Assist accounting with monthly credit card invoice by sorting receipts
• Electronically and physical filing of customer agreements/contracts
• Receive mail and packages for distribution to various members of Finance and Supply Chain.
• Handle requests and queries from senior managers and various departments (i.e.: email distribution, spreadsheet management, catering orders, etc.).
• Preform related duties as assigned, within the scope of the position.


Job Requirements

Education, Work Experience and/or Skill Requirements:
• High school diploma or general education degree (GED).
• At least 2-3 years of professional experience of hands-on Administrative functions in an office setting
• Proficiency in MS Office (MS Excel and Word, in particular).
• Experience with Canva and Arreya (plus not a requirement)
• Working knowledge of office equipment, like printers and fax machines.
• Strong multitasking, organizational, coordinating, and interpersonal skills.
• Ability to be entrusted with maintaining sensitive information about employee and management issues
• Great communication skills, ability to work in a team. Excellent written and verbal communication skills; and strong interpersonal skills.

Physical Requirements:
• Primarily sedentary physical work requiring ability to lift a maximum of 25 pounds.
• Occasional lifting, carrying, walking and standing.
• Frequent hand/eye coordination to operate computer keyboard and office equipment.
• Vision for reading, recording and interpreting information.
• Speech communication and hearing to maintain communication with employees and customers.
• The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.

Additional Information

At HW Staffing Solutions we recognize the value of our employee associates as equally as our clients. We are passionate about people and improving the lives of every associate, we do this by connecting you with great companies and great opportunities. We celebrate our awesome diversity, believe that everyone has a unique talent, and appreciate the passion and perspectives that each of us bring to the table. Discover a new way to work together with a company that is focused on offering the best opportunities, benefits and career advancement in Accounting & Finance, Office & Administrative, Light Industrial, Professional & Technical, Call Center, Food Processing and Hospitality. HW Staffing Solutions is an Equal Employment Opportunity company.

Meet Your Recruiter

Ashlee Williams
Regional Manager of Client Development and Recruitment

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About Windsor, CT

Discover exciting job opportunities in the vibrant area surrounding Windsor, Connecticut! Embrace a career filled with growth and possibilities in this charming region nestled in the heart of New England. From the historic Windsor Locks Canal to the picturesque Northwest Park, there's something for everyone here. Explore local art at the Windsor Art Center, or catch a show at the stunning University of Hartford's Hartt School Theater. With easy access to renowned restaurants offering delicious New England clam chowder and proximity to the thrilling games of the Hartford Yard Goats baseball team at Dunkin' Donuts Park, Windsor is the perfect place to take your career to new heights. Come join us in Windsor, CT, and unlock your potential today!