Convention Specialist

Auburn, MA 01501

Employment Type: Contract Industry: CLERICAL Job Number: 52148585 Pay Rate: $22-28 / hour Specialty: Branch: Pay Type:

Job Description

Conventions Specialist II

The Conventions Specialist II plays a key role in coordinating events from start to finish—managing inventory, shipments, returns, and ensuring every event runs smoothly. This position requires strong attention to detail, excellent communication, and the ability to work cross-functionally with Marketing, Sales, Logistics, and internal customers.
If you’re highly organized, consultative, and thrive in a fast-paced environment, this Conventions Specialist II role may be the perfect fit.

Key Responsibilities – Conventions Specialist II
  • Manage full event coordination process once requests are approved.
  • Confirm inventory availability and communicate with event owners.
  • Oversee order management and event inventory planning (goal: 90%+ first-pass fill rate).
  • Mentor Convention Coordinator I team members.
  • Create, enter, and track events within internal systems (SAP).
  • Update inventory master files and coordinate shipments from warehouse/field locations.
  • Provide product guidance and consult with internal customers.
  • Partner with Marketing, Sales, and warehouse teams for event product needs and shipments.
  • Monitor and replenish inventory as needed.
  • Run and maintain weekly/monthly reports; complete follow-up and issue resolution.
  • Stay up to date on policies, promotions, and compliance requirements.
  • Recommend process improvements and support the broader Conventions team as needed.
Qualifications – Conventions Specialist II
  • High school diploma required; advanced degree preferred.
  • 3–5 years of high-volume customer service, order management, or event coordination experience.
  • Strong communication, problem-solving, and decision-making skills.
  • Highly organized, detail-oriented, and able to manage multiple events simultaneously.
  • Proficient with Microsoft Office; SAP and Microsoft Access experience strongly preferred.
  • Experience in event planning or related field is a plus.
  • Ability to work in a fast-paced environment handling 650+ events annually.
  • Knowledge of medical terminology helpful but not required.







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Additional Information

At HW Staffing Solutions we recognize the value of our employee associates as equally as our clients. We are passionate about people and improving the lives of every associate, we do this by connecting you with great companies and great opportunities. We celebrate our awesome diversity, believe that everyone has a unique talent, and appreciate the passion and perspectives that each of us bring to the table. Discover a new way to work together with a company that is focused on offering the best opportunities, benefits and career advancement in Accounting & Finance, Office & Administrative, Light Industrial, Professional & Technical, Call Center, Food Processing and Hospitality. HW Staffing Solutions is an Equal Employment Opportunity company.

Meet Your Recruiter

Doris Baez
Branch Manager

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About Auburn, MA

Discover exciting career opportunities in and around Auburn, Massachusetts! Nestled in the heart of the picturesque Worcester County, this region offers a perfect blend of small-town charm and big-city amenities. With proximity to bustling cities like Worcester and Boston, job seekers can enjoy a myriad of career growth prospects while savoring the serene beauty of places like Auburn Mall and the historic Pakachoag Hill. Enjoy delectable New England cuisine at local eateries and explore the vibrant arts scene at venues like the Worcester Art Museum and Hanover Theatre. Join us in embracing the unique culture and endless opportunities that this delightful region has to offer. Explore our job listings now!