Documentation Specialist
Job Description
We are seeking a highly organized and detail-oriented Document Specialist to join our team. The ideal candidate will be responsible for preparing, editing, filing, and assembling various types of documentation, including reports, technical documents, records, and correspondence. This role requires strong attention to detail and the ability to maintain accurate filing systems.
Responsibilities:
- Prepare, edit, and format documents such as reports, technical documents, records, and correspondence.
- Maintain numerical, alphabetical, chronological, and/or subject filing systems to ensure efficient document retrieval.
- Perform file maintenance and record-keeping tasks, including organizing and categorizing documents.
- Locate and retrieve file materials upon request, ensuring timely and accurate delivery.
- Collaborate with team members to ensure consistency and accuracy in document formatting and content.
- Utilize Microsoft Suite, particularly MS Word, for documentation management tasks.
- Experience with MadCap Flare tool desired, with the ability to learn and adapt to new software tools as needed.
- Ensure compliance with company policies and procedures regarding document management and confidentiality.
- Provide support for document-related projects and initiatives as assigned.
- Maintain a high level of professionalism and confidentiality in handling sensitive information.
Job Requirements
- 3-5 years of experience in document management or a related field.
- Strong proficiency in Microsoft Suite, especially MS Word, with advanced knowledge of formatting and editing tools.
- Experience with MadCap Flare tool desired, but not required.
- Excellent organizational skills and attention to detail.
- Ability to prioritize tasks and manage time effectively in a fast-paced environment.
- Strong communication and interpersonal skills.
- Ability to work effectively both independently and as part of a team.
- Comfortable working in an office-based environment with no remote or hybrid options.
- BG/DT Required
- HS Diploma/GED Equivalent Required
Additional Information
At HW Staffing Solutions we recognize the value of our employee associates as equally as our clients. We are passionate about people and improving the lives of every associate, we do this by connecting you with great companies and great opportunities. We celebrate our awesome diversity, believe that everyone has a unique talent, and appreciate the passion and perspectives that each of us bring to the table. Discover a new way to work together with a company that is focused on offering the best opportunities, benefits and career advancement in Accounting & Finance, Office & Administrative, Light Industrial, Professional & Technical, Call Center, Food Processing and Hospitality. HW Staffing Solutions is an Equal Employment Opportunity company.
Meet Your Recruiter
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Velma Blevins
Staffing Specialist
Hi,
My name is Velma and I love to connect Awesome people with Great Companies. Please contact me at 207.239.3752