Executive Assistant
Job Description
We are seeking an experienced and proactive Executive Assistant to provide high-level administrative support to four Vice Presidents within our Diagnostic Solutions – Research & Development department. The ideal candidate should be comfortable utilizing Concur and PowerPoint and possess a minimum of 5 years of experience supporting executives. This role requires impeccable organizational skills, attention to detail, and the ability to handle sensitive information with discretion.
Key Responsibilities:
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Complete a broad variety of administrative tasks including but not limited to:
- Compiling and submitting expense reports using Concur
- Drafting and preparing correspondence, presentations, and reports using Microsoft Office Suite, particularly PowerPoint
- Managing email correspondence and responding to inquiries in a professional manner
- Arranging complex and detailed agendas for meetings, conferences, and travel
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Heavy calendar management for the VPs, including scheduling meetings, appointments, and coordinating travel arrangements
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Serve as a liaison between the executives and internal/external stakeholders, effectively communicating on behalf of the executives as necessary
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Prioritize conflicting needs and handle matters expeditiously and proactively
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Assist in scheduling and coordinating meetings, ensuring all necessary materials are prepared and distributed in advance
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Attend meetings as necessary to document proceedings and follow up on action items
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Maintain discretion and confidentiality regarding sensitive company information and decisions
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Safeguard the company's intellectual property, information, and assets through responsible handling and storage of documents and data
Job Requirements
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Minimum of 5 years of experience supporting executives in a fast-paced environment
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Proficiency in Microsoft Office Suite, particularly PowerPoint, and experience with Concur or similar expense reporting software
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Excellent written and verbal communication skills with the ability to interact professionally with individuals at all levels of the organization
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Strong organizational and time management skills, with the ability to prioritize tasks and meet deadlines in a dynamic work environment
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Discretion and ability to handle confidential information with integrity
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Proactive problem-solving skills and attention to detail
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Ability to work independently and collaboratively as part of a team
This position offers an exciting opportunity to contribute to the success of our Research & Development department and make a meaningful impact within our organization. If you are a highly organized and detail-oriented professional with a passion for supporting executives, we encourage you to apply.
Additional Information
At HW Staffing Solutions we recognize the value of our employee associates as equally as our clients. We are passionate about people and improving the lives of every associate, we do this by connecting you with great companies and great opportunities. We celebrate our awesome diversity, believe that everyone has a unique talent, and appreciate the passion and perspectives that each of us bring to the table. Discover a new way to work together with a company that is focused on offering the best opportunities, benefits and career advancement in Accounting & Finance, Office & Administrative, Light Industrial, Professional & Technical, Call Center, Food Processing and Hospitality. HW Staffing Solutions is an Equal Employment Opportunity company.
Meet Your Recruiter
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Velma Blevins
Staffing Specialist
Hi,
My name is Velma and I love to connect Awesome people with Great Companies. Please contact me at 207.239.3752