We are seeking an experienced and proactive Executive Assistant to provide high-level administrative support to four Vice Presidents within our Diagnostic Solutions – Research & Development department. The ideal candidate should be comfortable utilizing Concur and PowerPoint and possess a minimum of 5 years of experience supporting executives. This role requires impeccable organizational skills, attention to detail, and the ability to handle sensitive information with discretion.

Key Responsibilities:

• Complete a broad variety of administrative tasks including but not limited to:

  • Compiling and submitting expense reports using Concur
  • Drafting and preparing correspondence, presentations, and reports using Microsoft Office Suite, particularly PowerPoint
  • Managing email correspondence and responding to inquiries in a professional manner
  • Arranging complex and detailed agendas for meetings, conferences, and travel

• Heavy calendar management for the VPs, including scheduling meetings, appointments, and coordinating travel arrangements

• Serve as a liaison between the executives and internal/external stakeholders, effectively communicating on behalf of the executives as necessary

• Prioritize conflicting needs and handle matters expeditiously and proactively

• Assist in scheduling and coordinating meetings, ensuring all necessary materials are prepared and distributed in advance

• Attend meetings as necessary to document proceedings and follow up on action items

• Maintain discretion and confidentiality regarding sensitive company information and decisions

• Safeguard the company's intellectual property, information, and assets through responsible handling and storage of documents and data

• Minimum of 5 years of experience supporting executives in a fast-paced environment

• Proficiency in Microsoft Office Suite, particularly PowerPoint, and experience with Concur or similar expense reporting software

• Excellent written and verbal communication skills with the ability to interact professionally with individuals at all levels of the organization

• Strong organizational and time management skills, with the ability to prioritize tasks and meet deadlines in a dynamic work environment

• Discretion and ability to handle confidential information with integrity

• Proactive problem-solving skills and attention to detail

• Ability to work independently and collaboratively as part of a team

This position offers an exciting opportunity to contribute to the success of our Research & Development department and make a meaningful impact within our organization. If you are a highly organized and detail-oriented professional with a passion for supporting executives, we encourage you to apply.