HR & Billing Full time assistant

Shelton, CT 06484

Employment Type: Contract Job Number: 55329282 Pay Rate: $20 / hour Specialty: Branch: Pay Type:

Job Description

Position Summary
We are seeking a detail-oriented and organized HR & Billing Administrative Assistant to support daily operations across Human Resources and Finance functions. This dual-role position is responsible for assisting with employee-related processes while also managing billing, invoicing, and collections activities. The ideal candidate is highly organized, discreet with confidential information, and comfortable working with both people and numbers.
Key Responsibilities

Human Resources Duties
  • Assist with the recruitment process, including posting job openings, scheduling interviews, and coordinating candidate communications
  • Maintain employee records and ensure all HR files are accurate and up to date
  • Support onboarding and offboarding processes, including preparing new hire paperwork and conducting exit documentation
  • Track employee attendance, PTO, and leave records
  • Assist with benefits administration, including enrollments and employee inquiries
  • Ensure compliance with company policies and applicable labor laws
  • Support HR projects, employee engagement initiatives, and internal communications
Billing & Collections Duties
  • Prepare, review, and issue invoices to clients in a timely manner
  • Monitor accounts receivable and follow up on outstanding balances
  • Communicate with clients regarding billing discrepancies and payment status
  • Process incoming payments and maintain accurate financial records
  • Assist with collections efforts, including sending reminders and coordinating payment plans
  • Reconcile accounts and support month-end closing activities
  • Maintain organized financial documentation for audits and reporting
  • Collaborate with finance team to improve billing and collection processes
Qualifications
  • Associate’s or Bachelor’s degree in Human Resources, Business Administration, Accounting, or related field preferred
  • 1–2 years of experience in HR, accounting, or administrative support role
  • Strong understanding of basic HR practices and accounts receivable processes
  • Proficiency in Microsoft Office Suite (Excel, Word, Outlook)
  • Experience with HRIS and/or accounting software is a plus
  • Excellent communication and interpersonal skills
  • Strong attention to detail and organizational skills
  • Ability to handle sensitive and confidential information with discretion
Key Competencies
  • Time management and multitasking
  • Problem-solving and critical thinking
  • Customer service mindset (internal and external)
  • Accuracy and attention to detail
  • Professionalism and confidentiality
Work Environment & Schedule
  • Full-time position (40 hours per week)
  • Standard business hours, with occasional flexibility as needed
  • Pay Range between $20 - $25/hour DOE


 

Additional Information

At HW Staffing Solutions we recognize the value of our employee associates as equally as our clients. We are passionate about people and improving the lives of every associate, we do this by connecting you with great companies and great opportunities. We celebrate our awesome diversity, believe that everyone has a unique talent, and appreciate the passion and perspectives that each of us bring to the table. Discover a new way to work together with a company that is focused on offering the best opportunities, benefits and career advancement in Accounting & Finance, Office & Administrative, Light Industrial, Professional & Technical, Call Center, Food Processing and Hospitality. HW Staffing Solutions is an Equal Employment Opportunity company.

Meet Your Recruiter

Liliana Mattioli
Staffing Specialist

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About Shelton, CT

Discover exciting job opportunities in Shelton, Connecticut today! Nestled in the scenic New England region, Shelton offers a perfect blend of historic charm and modern innovation. With renowned art galleries like the Jones Family Farms and Shelton Historical Society, as well as the beautifully preserved Beardsley Park showcasing the town's natural beauty, there is no shortage of culture and outdoor activities to enjoy. Join a thriving community with top-notch dining options like Liquid Lunch and scenic spots like the Shelton Riverwalk to unwind after work. Don't miss out on a chance to advance your career in this vibrant and welcoming town!