Bilingual Office Administrator

Calverton, NY 11933

Employment Type: Contract Industry: CLERICAL Job Number: 45708403 Pay Rate: $28 / hour Specialty: Branch: Pay Type:

Job Description

HW Staffing Solutions is seeking a Bilingual Office Administrator to join our team. This role is critical to ensure the smooth operation of our office by performing a variety of administrative tasks, including light HR activities, inventory management, accounts payables and receivables, as well as some shipping and receiving operations. The ideal candidate will be proactive, possess excellent communication skills, and thrive in a dynamic environment.

Monday – Friday, $28-$30 hourly, 8:00 am -5:00pm

Responsibilities:
HR Support:
  • Assist with onboarding new employees, including preparing documents and scheduling orientation.
  • Maintain employee records and assist with HR-related inquiries.
  • Supports payroll processing and benefits administration as needed.
Inventory Management:
  • Track and maintain inventory levels, placing orders for office supplies and equipment as necessary.
  • Coordinate with vendors and service providers to ensure timely delivery and quality products.
Accounts Payable & Receivable:
  • Process and manage invoices, ensuring accurate and timely payments to vendors.
  • Assist in tracking and collecting outstanding payments from clients.
  • Support in the maintenance of financial records and support finance as needed.
Shipping & Receiving:
  • Manage incoming and outgoing shipments, ensuring proper documentation and tracking of packages.
  • Coordinate with shipping carriers and arrange transportation as needed.
General Office Support:
  • Provide administrative support to management and various departments as needed.
  • Answer phone calls and respond to inquiries in a professional manner.
  • Maintain office organization and cleanliness, including common areas and workspaces.
  • Assist with special projects and other tasks as assigned by management.
 
Qualifications:
  • High school diploma or equivalent
  • 3+ years proven experience as an administrative assistant, office administrator, or similar role.
  • Familiarity with HR practices, basic accounting, and inventory management
  • Proficient in Microsoft Office Suite and office management software
  • Strong organizational skills, attention to detail, and ability to multitask effectively.
  • Excellent communication and interpersonal skills, with a customer-oriented approach.
  • Ability to work independently and as part of a team.
 #INDSmithtown
 

Additional Information

At HW Staffing Solutions we recognize the value of our employee associates as equally as our clients. We are passionate about people and improving the lives of every associate, we do this by connecting you with great companies and great opportunities. We celebrate our awesome diversity, believe that everyone has a unique talent, and appreciate the passion and perspectives that each of us bring to the table. Discover a new way to work together with a company that is focused on offering the best opportunities, benefits and career advancement in Accounting & Finance, Office & Administrative, Light Industrial, Professional & Technical, Call Center, Food Processing and Hospitality. HW Staffing Solutions is an Equal Employment Opportunity company.

Meet Your Recruiter

Lissette Cintron
Senior Staffing Specialist

Senior Staffing Specialist.  Extremely motivated with passion for helping others reach career and life goals. 

Apply Online
Apply with LinkedIn Apply with Facebook Apply with X

Send an email reminder to:

Share This Job:

Related Jobs:

Login to save this search and get notified of similar positions.

About Calverton, NY

Discover exciting job opportunities in the vibrant area surrounding Calverton, New York! Located in Suffolk County, this region offers a perfect blend of picturesque landscapes and bustling city life. With easy access to the Hamptons, beaches, and wineries, Calverton provides a unique work-life balance that many crave. The area boasts a rich cultural scene with galleries like the East End Arts Council and performances at the Suffolk Theater. Don't miss out on exploring the nearby Riverhead Raceway, Tanger Outlets, and Splish Splash Water Park. Embrace the charm of Calverton and unlock your potential for growth and success in this dynamic community! Explore our job listings today.