HRIS Coordinator

Auburn, MA

Post Date: 07/16/2018 Industry: Medical Devices/Supplies Pay Rate: $20-25.00

 

This position is responsible for administering multiple HR systems and maintaining employee information for the purposes of accurate record keeping, database management, and payroll activity.

  • Create or modify organizational structures as needed.
  • Ensure positions are created or modified to receive employee assignment and are tied to the correct organizational structure.
  • Ensure data is correctly transitioned into other dependent HR systems.
  • Confirm accuracy and integrity of employee data, position and organizational structures through audits and query generation, and coordinate data cleanup as necessary.
  • Partner with HR personnel at other locations in all relevant HRIS processes and systems.
  • Support and encourage knowledge and information sharing.
  • Conduct HRIS training programs and create supporting materials.
  • May conduct training and develop user procedures, guidelines, and documentation.
  • Provide administrative and technical support for users across all HRIS applications.
  • Assist in the development, administration, maintenance, and modification of HRIS processes, procedures, and guidelines.
  • Participate in the review, testing, and implementation of HRIS upgrades and patches.
  • Troubleshoot issues, investigate, and diagnose root cause problems.
  • Ensure compliance with standards and regulations regarding job codes, cost centers, and other areas within the HRIS.
  • Assist in ensuring the integrity of the interfaces between SAP HCM and the payroll system, active directory, timekeeping system, leave module, and LMS.      
  • Troubleshoots SAP HCM, Kronos, and interface system errors experienced by users and business partners, and works with technical partners to identify and resolve the conflict or error.
  • Identifies and recommends solutions to errors and problems in the system.
  • Contribute to the recommendation for system improvements as needed.
  • Design, generate, and distribute standard and ad hoc reports.
  • Analyze data as necessary.
  • Pull information provided from multiple sources (Docusign, I-9’s, Personnel Transition emails, OPL-Open Position Listing, Taleo, SAP HCM, KRONOS) and review for accuracy and completeness.
  • Create documentation for submission to Payroll and the Employee file.
  • Input new hire data into SAP.
  • Prepare KRONOS profile for each new employee.
  • Ensure e-Verify and I-9 validations are completed and passed and that the appropriate legal documents are received.
  • Create file for American Express with Employee data necessary to issue AMEX Corporate Card for relevant employees.
  • Maintain strong partnership with the Payroll Department on multiple processes throughout each pay period, for both biweekly and monthly employees.
  • Serve as a liaison between HR and Payroll functions.
  • Responsible for any standard and non-standard pay processes and other responsibilities related to payroll reporting.
  • Perform regular audits against Payroll to ensure data integrity.

 

 

 

 

  • Bachelors Degree or equivalent and related work experience required.
  • 2+ years experience working in Human Resources Information Systems required
  • SAP HCM experience preferred
  • KRONOS Timekeeping and backend proficiency preferred
  • Success Factors experience preferred
  • System transition implementations preferred
  • Ability to quickly learn and navigate new systems
  • Ability to navigate through both automated and manual work processes across HR functions and with other departments
  • Possess excellent time-management skills
  • Ability to multi-task efficiently with strong attention to detail
  • Ability to communicate clearly and effectively in a collaborative manner with employees at all levels across the organization
  • Embody a work style that incorporates an appropriate sense of urgency, and a positive and collegial team spirit
  • Demonstrate exemplary attention to detail, adherence to deadlines, unwavering confidentiality

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Josie Erdmann

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