Administrative Coordinator

Lincoln, RI 02865

Employment Type: Contract Industry: INDUSTRIAL Job Number: 55848738 Pay Rate: $20 / hour Specialty: Branch: Pay Type:

Job Description

Job Title: Administrative Coordinator (Plant Support)

Job Summary
We are seeking a detail-oriented and proactive Administrative Coordinator to support daily operations within a manufacturing plant environment. This role works closely with the Plant Manager and cross-functional teams to ensure smooth office operations, accurate order processing, and excellent customer service. The ideal candidate is highly organized, adaptable, and thrives in a fast-paced setting.

Responsibilities
  • Provide day-to-day administrative support to the Plant Manager and office team
  • Guide, train, and support office staff as needed
  • Review daily orders to ensure all are scheduled accurately and communicate any changes to appropriate departments
  • Enter and manage order data in ERP system (JustFoods), ensuring accuracy and proper setup
  • Coordinate production schedules and sample requests to meet customer demand
  • Assist with staffing coordination to support operational needs
  • Communicate with customers to ensure high service levels, minimize out-of-stock issues, and reduce shrinkage
  • Handle incoming phone calls and emails, directing inquiries to the appropriate departments
  • Perform general administrative duties including filing, scanning, photocopying, and faxing
  • Sort, review, and input vendor invoices
  • Support customer accounts by providing product information, availability, and processing purchase orders
  • Serve as backup for Customer Service / Order Desk as needed
  • Provide administrative support to QA Manager and Supervisors
  • Assist with additional tasks as assigned by the Plant Manager
Qualifications
  • High school diploma required
  • Proficiency in Microsoft Office, especially Excel
  • Strong data entry skills with a high level of accuracy and attention to detail
  • Excellent organizational and multitasking abilities
  • Strong verbal and written communication skills
  • Ability to work both independently and as part of a team
  • Positive, team-oriented attitude with a willingness to help where needed
Why Apply
  • Stable, full-time opportunity in a growing environment
  • Collaborative team culture
  • Opportunity to gain experience across operations, customer service, and administration
 Apply today to be considered!



#INDCumberland 

Additional Information

At HW Staffing Solutions we recognize the value of our employee associates as equally as our clients. We are passionate about people and improving the lives of every associate, we do this by connecting you with great companies and great opportunities. We celebrate our awesome diversity, believe that everyone has a unique talent, and appreciate the passion and perspectives that each of us bring to the table. Discover a new way to work together with a company that is focused on offering the best opportunities, benefits and career advancement in Accounting & Finance, Office & Administrative, Light Industrial, Professional & Technical, Call Center, Food Processing and Hospitality. HW Staffing Solutions is an Equal Employment Opportunity company.

Meet Your Recruiter

Patricia Vicente
Staffing Specialist

Hello, my name is Patricia. I have been with HW Staffing for a year and I am enjoying helping people finding the right job for their success! 

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About Lincoln, RI

Start your next career adventure in the vibrant area surrounding Lincoln, Rhode Island! This charming town boasts a perfect blend of historic charm and modern amenities, making it an ideal location for job seekers looking to thrive. With its proximity to Providence and Boston, Lincoln offers not only a diverse range of job opportunities but also easy access to world-class dining, art galleries like The VETS in Providence, theaters, and sports events. From exploring the Blackstone River Bikeway to enjoying a day at Lincoln Woods State Park, this area has something for everyone. Don't miss out on the chance to grow your career in this dynamic and delightful region - check out our job listings today!