Office & Administrative

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Office Admin

New Bedford, MA 02740

Employment Type: Full Time Industry: Office & Administrative Job Number: 88041 Pay Rate: $18.00 - $22.00 Specialty: Admin & Office Branch: New Bedford, MA Pay Type: Hour

Job Description

General Office Assistent:

Key Responsibilities:

  1. Administrative Support:
    • Manage office supplies inventory and procurement, ensuring availability of necessary materials for daily operations.
    • Handle incoming and outgoing correspondence, including emails, phone calls, and mail, directing them to the appropriate personnel.
    • Maintain organized filing systems for documents, records, and reports, both physical and digital.
  2. Security Protocol Compliance:
    • Enforce security policies and procedures within the office environment, including access control and visitor management.
    • Assist in the implementation and maintenance of security measures to safeguard company assets, information, and personnel.
    • Conduct periodic checks to ensure compliance with security regulations and address any breaches or vulnerabilities promptly.
  3. Scheduling and Coordination:
    • Manage calendars, appointments, and meetings for executives and staff, ensuring optimal use of time and resources.
    • Coordinate logistics for internal and external events, including conferences, training sessions, and client meetings.
    • Arrange travel arrangements and accommodations for staff members as needed.
  4. Documentation and Reporting:
    • Prepare and edit documents, presentations, and reports for internal and external distribution, ensuring accuracy and professionalism.
    • Maintain confidentiality of sensitive information and handle classified documents according to established security protocols.
    • Compile data and generate regular reports on administrative activities, security incidents, and compliance metrics.
  5. Communication and Collaboration:
    • Serve as a point of contact for employees, clients, and vendors, addressing inquiries and providing assistance as required.
    • Collaborate with other departments, such as HR and Finance, to streamline processes and support cross-functional initiatives.
    • Facilitate effective communication within the organization, disseminating important information and updates to relevant stakeholders.


Job Requirements

Qualifications and Skills:

  • Proven experience as an office administrator, administrative assistant, or similar role, preferably in a security-related field.
  • Familiarity with security protocols, procedures, and best practices is highly desirable.
  • Proficiency in office software applications, including Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and document management systems.
  • Strong organizational skills and attention to detail, with the ability to multitask and prioritize tasks effectively.
  • Excellent communication and interpersonal skills, with the ability to interact professionally with diverse stakeholders.
  • Discretion and integrity when handling sensitive information and confidential matters.
  • Ability to work independently with minimal supervision and as part of a team in a fast-paced environment.
  • Bachelor’s degree in business administration, security management, or a related field is preferred but not required.

Joining our team as an Office Administrator offers an exciting opportunity to contribute to the success of our security company while honing your administrative and security management skills in a dynamic and challenging environment. If you're ready to take on this rewarding role, we encourage you to apply and become part of our dedicated team

Additional Information

At HW Staffing Solutions we recognize the value of our employee associates as equally as our clients. We are passionate about people and improving the lives of every associate, we do this by connecting you with great companies and great opportunities. We celebrate our awesome diversity, believe that everyone has a unique talent, and appreciate the passion and perspectives that each of us bring to the table. Discover a new way to work together with a company that is focused on offering the best opportunities, benefits and career advancement in Accounting & Finance, Office & Administrative, Light Industrial, Professional & Technical, Call Center, Food Processing and Hospitality. HW Staffing Solutions is an Equal Employment Opportunity company.

Meet Your Recruiter

Paula Santos
Administrative Assistant

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