Office Manager

Portland, ME 04101

Employment Type: Full Time Industry: Office & Administrative Pay Rate: 50,000 Specialty: Admin & Office Branch: Portland, ME Pay Type: Yearly

Job Description

We are looking for an Office Manager to join our dynamic growing team!

This position is essential for supporting various aspects of the business. The person in this role will interact with customers and a range of vendors concerning invoices, purchase orders, and parts procurement. You will use QuickBooks to manage revenue and expenses and work with our external bookkeeping firm on different tasks. Additionally, this role will participate in projects to ensure accurate accounting of revenue and expenses.

  • Handle inbound calls and address customer inquiries via phone, email, and web.
  • Maintain office supplies and ensure a professional environment.
  • Perform clerical, administrative, and accounting duties.
  • Process customer invoices and vendor bills in QuickBooks.
  • Ensure prompt collection of customer invoices and vendor payments.
  • Support ongoing projects in various capacities.
  • Provide executive assistance with emails, customer interactions, travel, and other tasks.
  • Maintain organized files and directories for easy data access.
  • Conduct HR tasks, including onboarding and activities for new hires.
  • Assist engineers and project managers with key activities, tasks, milestones, and project profitability.
  • Develop standard SOPs and checklists for consistent and efficient processes.

Job Requirements

  • Strong desire to grow and learn.  
  • Relevant experience with a proven track record of success.
  • Demonstrated experience as an Office Manager, ideally in an engineering or manufacturing environment.
  • Strong computer skills, including proficiency in word processing, spreadsheets, and accounting software; experience with QuickBooks is an advantage.
  • In-depth knowledge of office equipment such as photocopiers, printers, and phones.
  • Excellent written and verbal communication skills.
  • Strong problem-solving abilities and capacity to handle stressful situations effectively.
  • Positive, can-do attitude with flexibility to adapt to business needs.
 

Additional Information

At HW Staffing Solutions we recognize the value of our employee associates as equally as our clients. We are passionate about people and improving the lives of every associate, we do this by connecting you with great companies and great opportunities. We celebrate our awesome diversity, believe that everyone has a unique talent, and appreciate the passion and perspectives that each of us bring to the table. Discover a new way to work together with a company that is focused on offering the best opportunities, benefits and career advancement in Accounting & Finance, Office & Administrative, Light Industrial, Professional & Technical, Call Center, Food Processing and Hospitality. HW Staffing Solutions is an Equal Employment Opportunity company.

Meet Your Recruiter

Sarah Gilliar
Staffing Specialist

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About Portland, ME

Discover exciting job opportunities in the vibrant Portland, Maine area! Known for its picturesque coastal charm, bustling Old Port district, and thriving arts scene, Portland is a city brimming with career possibilities and growth potential. From the renowned Portland Museum of Art to the eclectic array of seafood eateries along Commercial Street, there's no shortage of charm and culture to explore. Home to the Portland Symphony Orchestra, Portland Stage Company, and iconic Hadlock Field where fans cheer for the Portland Sea Dogs, this region offers a perfect blend of work and play. Dive into our job listings today and consider kickstarting your career in this enchanting city by the sea.