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HW Staffing Solutions
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https://www.hwstaffing.com
https://www.hwstaffing.com
true
Mary-Jo M. Gagne
Office manager
2026-01-05
2026-02-14
Employment Type:
Contract
Job Number: 52210899
Specialty:
Branch:
Pay Type:
Job Description
Office Management: Oversee day-to-day office operations, ensuring a clean, organized, and functional work environment. Manage office supplies inventory, ordering materials as needed and maintaining budgetary constraints. Coordinate office equipment maintenance and repairs.
Communication: Serve as the first point of contact for internal and external stakeholders, answering inquiries and directing them to the appropriate personnel. Prepare and distribute internal communications ,memos, and meeting agendas.
Scheduling and Coordination: Manage executives’ calendars, scheduling meetings and appointments, and ensuring all logistical arrangements are made (e.g., booking conference rooms, preparing materials).Coordinate travel arrangements, including booking flights, accommodations, and transportation.
Documentation and Reporting: Maintain filing systems and ensure that documents are properly organized and readily accessible.
Prepare reports, presentations, and other documents as requested. Assist in data entry and management of various databases. Inventory management to assist in cycle counts
Event Planning: Support the planning and execution of company events, meetings, and team-building activities. Assist in preparing materials and communicating event details to participants.
Financial Administrative Support: Handle expense reporting and reimbursement processes for team members. - Process invoices and assist with budget tracking as needed.
Collaboration and Team Support: Work closely with various departments to facilitate communication and workflow.
Assist team members with their administrative needs, contributing to a cooperative team environment.
Communication: Serve as the first point of contact for internal and external stakeholders, answering inquiries and directing them to the appropriate personnel. Prepare and distribute internal communications ,memos, and meeting agendas.
Scheduling and Coordination: Manage executives’ calendars, scheduling meetings and appointments, and ensuring all logistical arrangements are made (e.g., booking conference rooms, preparing materials).Coordinate travel arrangements, including booking flights, accommodations, and transportation.
Documentation and Reporting: Maintain filing systems and ensure that documents are properly organized and readily accessible.
Prepare reports, presentations, and other documents as requested. Assist in data entry and management of various databases. Inventory management to assist in cycle counts
Event Planning: Support the planning and execution of company events, meetings, and team-building activities. Assist in preparing materials and communicating event details to participants.
Financial Administrative Support: Handle expense reporting and reimbursement processes for team members. - Process invoices and assist with budget tracking as needed.
Collaboration and Team Support: Work closely with various departments to facilitate communication and workflow.
Assist team members with their administrative needs, contributing to a cooperative team environment.
Additional Information
At HW Staffing Solutions we recognize the value of our employee associates as equally as our clients. We are passionate about people and improving the lives of every associate, we do this by connecting you with great companies and great opportunities. We celebrate our awesome diversity, believe that everyone has a unique talent, and appreciate the passion and perspectives that each of us bring to the table. Discover a new way to work together with a company that is focused on offering the best opportunities, benefits and career advancement in Accounting & Finance, Office & Administrative, Light Industrial, Professional & Technical, Call Center, Food Processing and Hospitality.
HW Staffing Solutions is an Equal Employment Opportunity company.
Meet Your Recruiter
Mary-Jo M. Gagne
Director
Over 20 successful years in the staffing industry. My philosophy has always been, "It is my customer's perception of quality and value that matters."
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Embark on your career journey in the vibrant city of Salem, New Hampshire! Nestled in the heart of Rockingham County, this charming area offers a mix of historic landmarks, picturesque parks, and a thriving arts and culture scene. With job opportunities ranging from tech to healthcare, Salem presents a myriad of growth possibilities for job seekers. Explore positions with top companies while enjoying the scenic beauty of Canobie Lake Park, catching a show at the historic Salem Town Hall, or sampling local favorites like clam chowder at bustling downtown eateries. Don't miss out on joining the dynamic workforce in Salem and experience all this captivating city has to offer!
