The Temporary Receptionist/Admin Assistant is a key member of the support team, responsible for bridging communication between internal departments and field sales, as well as providing administrative support to the Human Resources department. This role demands a self-motivated, resourceful, and team-oriented individual who can effectively manage multiple tasks while maintaining a high level of professionalism.

Key Responsibilities:

• Administrative Support:

  • Schedule meetings, manage calendars, process purchase requisitions, and approve invoices.
  • Prepare orientation and recruiting packets, assist with HR coordination, and process employee-related documentation.
  • Maintain and update region files, directories, and templates, ensuring accuracy.

• Communication & Liaison:

  • Act as a liaison between sales employees and internal KSEA departments, ensuring seamless communication.
  • Handle high-volume calls, supply information to callers, relay messages, and announce visitors.
  • Provide field sales assistance related to customer accounts, quotes, promotions, and corporate initiatives.

• Event Coordination & Onboarding:

  • Assist in coordinating HR and sales-related events, including conventions and customer site visits.
  • Facilitate onboarding and transition requests in alignment with management directives.
  • Prepare for and assist in company events and social committee activities.

• Problem Resolution & Customer Support:

  • Direct internal and external customer problems to the appropriate department for resolution, ensuring timely follow-up.
  • Manage sample inventory and handle expense report processing and AMEX reconciliation.

• Additional Duties:

  • Serve as backup to the HR Coordinator and assist with various HR projects.
  • Prepare Length of Service Awards and assist in managing employee recognition programs.
  • Manage the company's security database, assign employee badges, and issue temporary badges.
  • Assist with Kronos password resets, I-9 verification, E-Verify process, and other data entry tasks.

• High School Diploma or equivalent.
• 1-3 years of experience in an administrative support role.
• Proficiency in Microsoft Office Suite.
• Strong verbal and written communication skills.
• Exceptional organizational skills and ability to manage competing priorities.
• Customer-centric, enthusiastic, and self-motivated.

Desired:

• Experience using SAP.
• Some college education, particularly in English, Business Writing, or Business Management.
• Administrative Assistant Certificate or equivalent.
• Prior experience in a receptionist or HR support role is highly desirable.