Job Summary

Responsibilities

• Process approximately 40-45 vendor invoices per week.
• Perform 3-way matching of invoices, purchase orders, and receiving documentation.
• Investigate and resolve invoice discrepancies, including freight charges, surcharges, and purchase price variances (PPV).
• Process non-purchase-order invoices for utilities, freight, temporary labor, maintenance, and other operating expenses.
• Execute weekly check runs and cash disbursements.
• Generate monthly Accounts Payable aging reports.
• Communicate with vendors regarding payment status, account inquiries, and tax-exempt documentation.
• Process and clear intercompany Accounts Payable transactions as needed.
• Track temporary employee hours in Excel and submit weekly timecards to staffing agencies.
• Maintain vendor information and assist with ACH payment conversion initiatives.
• Post daily sales invoices and assist with monthly reporting activities.
• Reconcile reports to the General Ledger and maintain accurate accounting records.
• Provide backup support for Accounts Receivable cash receipt processing as needed.
• Assist with special projects and other duties as assigned.

Qualifications - Required

• Accounts Payable experience, preferably in a manufacturing environment.
• Strong Microsoft Excel skills.
• Proficiency with Microsoft Office applications, including Word and Outlook.
• Strong attention to detail and accuracy.
• Excellent organizational and time-management skills.
• Ability to meet deadlines and manage multiple priorities.
• Effective verbal and written communication skills with vendors and employees at all levels of the organization.
• Ability to work independently and collaboratively within a team environment.
• Basic problem-solving and analytical skills.

Qualifications - Preferred

• Experience with ERP or accounting software systems.
• Experience supporting both Accounts Payable and Accounts Receivable functions.
• Associate degree in Accounting, Finance, Business, or related field.